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FORMAL LETTER – CANCELLING ORDER

EXAMPLE 1

 

Shivani,

In-charge, Cultural Committee,

Deep School,

Nehru Vihar,

Delhi.

9th March 20XX

To,

Gagan Musical Store,

Karol Bagh,

Delhi.

Subject: Cancellation of order number 234 dated 20th Feb 20XX for musical instruments

Dear Sir / Madam,

This has reference to order number 234 dated 20th Feb 20XX for procurement of some musical instruments from you.

These instruments were to be supplied to us by you before 28th Feb 20XX. We had explained to you the requirement of timely supply in view of the Annual Day celebration in our school. We regret to say that in spite of our reminders, you have not yet supplied ordered quantity to us.

Therefore we are compelled to inform you that the order under reference stands cancelled. We shall not accept any supply against the order now.

Thanking you,

Yours truly,

Shivani

Prakash,

In-charge, Sports Club,

JSP School,

Chandigarh.

9th Oct 20XX

To

Raju Sports,

Panchkula.

Subject: Cancellation of order number 58 dated 20th Sep 20XX for sports items

Dear Sir / Madam,

This has reference to order number 58 dated 20th Sep 20XX for procurement of some sports items from you.

These sports items were to be supplied to us by you before 3rd Oct 20XX. We had explained to you the requirement of timely supply in view of the upcoming sports meet in our school. We regret to say that in spite of our reminders, you have not yet supplied any of the items to us.

Therefore we are compelled to inform you that the order under reference stands cancelled. We shall not accept any supply against the order now.

We had paid an advance of Rs 5000/= to you along with the order. You are requested to return the amount within next seven days.

Thanking you,

Yours truly,

Prakash

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