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FORMAL LETTER – PLACING ORDER

EXAMPLE 1

Preeti Sharma,

Librarian,

Army Public School,

Delhi.

12th March, 20XX

To,

Sales Manager,

PG Books,

MG Road,

Mathura.

Sub: Order for purchase of books

Dear Sir / Madam,

This has reference to your quotation dated 7th March and your subsequent offer of 10% discount over price printed on each book.

We hereby place a confirmed order for purchase of following books from your organisation –

S. No. Description Quantity Price per book
1 Class X NCERT English 10 80
2 Diary of Anne Frank 5 120
3 Class XII NCERT Maths 4 230
4 Best Poems of Milton 3 190

 

Please note that as per our agreement a discount of 10% would be applicable on the price indicated above. Taxes as applicable shall be paid extra.

Please ensure that above books are delivered to our school within seven working days.

The amount payable shall be paid through cheque within three working days from receipt of books in good condition.

Yours Truly,

Preeti

 

Shivam,

In-charge,

Home Science Lab,

DAV Public School,

Yamuna Vihar,

New Delhi.

18th Nov, 20XX

To,

Steel House,

Noida.

Sub: Purchase order for procurement of utensils

Dear Sir / Madam,

This is in reference to your quotation about supply of stainless steel utensils for our home science lab. 

We hereby place a confirmed order for purchase of following stainless steel utensils from your organisation –

S. No. Description Quantity Price per piece
1 Table spoon 12 5
2 Nonstick frying pan 2 120
3 Pressure cooker 3 lt. 2 1760
4 Serving bowls 12 20
5 Glass 6 10

The supply shall be compared  with  the samples you had sent to us with your quotation.

Please note that as per our agreement a discount of 10% would be applicable on the price indicated above. Taxes as applicable shall be paid extra.

Please ensure that above utensils are delivered to our school within seven working days.

The amount payable shall be paid through NEFT within three working days from receipt of utensils in good condition.

Thanking you,

Yours Truly,

Shivam

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