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FORMAL LETTER – PLACING ORDER

EXAMPLE 3

Komal,

In Charge,

Junior Science Laboratory,

ABC Public School,

Saket Vihar,

New Delhi.

21st April, 20XX

 

To,

SUV Laboratory Works,

Karol Bagh,

New Delhi.

Sub: Order for purchase of laboratory equipment

Dear Sir / Madam,

This has reference to your quotation dated 7th April and your subsequent offer of 10% discount over price list of each item.

We hereby place a confirmed order for purchase of following laboratory equipment from your organisation –

S. No. Description Quantity Price per piece
1 Glass test tubes small 24 10
2 Voltmeter 3 1200
3 Glass funnel 5 30
5 Filter paper 3” dia 50 3

 

Please note that as per our agreement a discount of 10% would be applicable on the price indicated above. Taxes as applicable shall be paid extra.

Please ensure that above equipment are delivered to our school within seven working days.

We have already paid an advance of Rs 2000/= to you. Remaining amount shall be paid to you through cheque within three working days from receipt of equipment in good condition.

Yours Truly,

Komal

 

Krishna,

Head,

Music Department,

Mansi Devi Music College,

Jaipur.

18th Sep, 20XX

 

To,

Raj Musical Shop,

Jaipur,

Sub: Purchase order for procurement of musical instruments

Dear Sir / Madam,

This is in reference to your quotation about supply of musical instruments for our school.

We hereby place a confirmed order for purchase of following musical instruments from your organisation –

S. No. Description Quantity Price per piece
1 Violin 2 3800
2 Harmonium 1 6500
3 Electrical guitar 1 7800
4 Tabla set 1 4000
5 Dholaki 1 3800

 

Please note that as per our agreement a discount of 15% would be applicable on the price indicated above. Taxes as applicable shall be paid extra.

Please ensure that above materials are delivered to our school within seven working days.

The amount payable shall be paid through RTGS within three working days from receipt of material in good condition.

Thanking you,

Yours Truly,

Krishna

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